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15 questions to ask before you sign a coworking or managed office agreement

Short answer: The terms that cost companies the most are the lock-in, the notice period, the yearly increase and how the deposit is refunded. Get each one in writing before you sign, along with a list of everything that is charged extra.

Term and exit

1. What is the lock-in period, and what do I pay if I leave early? Is it the full remaining rent, or a fixed number of months?
2. What is the notice period after the lock-in? One month, two or three?
3. Can I reduce seats in the middle of the term? Some operators allow a step-down after a set period.
4. What happens at renewal? Is the new price capped, or open to market rates?

Price

1. Is the price per seat or per cabin, and does it include GST?
2. What is the yearly increase, and from when? Get the exact percentage.
3. What is included? Internet speed, power backup, housekeeping, tea and coffee, printing, meeting-room credits.
4. What is charged extra? After-hours AC, weekends, parking, storage, extra bandwidth, events.

Deposit

1. How many months' deposit, and how fast is it refunded? Ask for a timeline, such as 30 days after exit.
2. What can be deducted from it? Get "normal wear and tear" defined.

Space and growth

1. Can I add seats on the same floor later? And at what price?
2. Can I brand the cabin or entrance? Logo, wall graphics, a reception mention.
3. Who else is on the floor? Neighbours affect noise and confidentiality.

Operations and compliance

1. Can I use this address for GST and company registration? Get the documents listed: rent agreement, NOC, utility bill.
2. What are the security and access rules? Visitor policy, ID cards, CCTV, and data or IT isolation if your clients require it.

Red flags

• Escalation or exit terms that are only spoken, not written.
• A deposit refund with no timeline.
• "All-inclusive" with no list of what's included.
• Pressure to sign the same day for a "special price".

FAQ

What is a lock-in period in coworking? The minimum time you agree to pay for, even if you leave earlier. It is commonly 6 to 24 months for coworking and longer for managed offices.

Can a coworking address be used for GST registration? Usually yes, if the operator provides the needed documents, such as a rent or license agreement and an NOC.

Is the coworking security deposit refundable? Yes, after deductions set out in the agreement. Ask for the refund timeline in writing.

Last checked 31 Oct 2026.